Privacy and Cookies Policy

NCGU Statement of Privacy

NCGU (“we”, “our” or “us”) is based in England with offices at: National Council of Ghanaian Unions, UK, C/O Ghana Union, 12 Finspace, 225-229 Seven Sisters Road, London N4 2DA. Telephone: 07904 117476

This Privacy Policy and any documents it references, inform you how we collect and use the information (“Personal Data”) you provide in doing business with NCGU including use of the NCGU website and its services (the “Web Site”). NCGU knows how much you care about the way your Personal Data is used. We are committed to protecting the integrity and confidentiality of your information and act in a careful, sensible manner in compliance with the Data Protection Act 1998. We appreciate the trust you place in us.

Personal Data does not include information such as data, messages, text, graphics, images, photos, video, sounds, profiles, works of authorship and any other materials that have been posted on to the NCGU’s site, NCGU.org.uk. The use of this information is detailed in our Terms and Conditions.

We may modify this Privacy Policy from time to time without notice. When we do we will update the “Last Updated” date and for material changes we will notify you by placing a notice on the home page of our Web Site for a minimum of seven days. It is therefore important that you regularly review this privacy policy to ensure you are updated as to any changes.

Who controls the Personal Data that is collected?

All Personal Data collected is in the control of NCGU. In the event that NCGU was subject to a change of ownership, the control and permissions that you have granted us with regard to your Personal Data will be transferred to the new owner.

How do we collect Personal Data?

The Personal Data we collect is essential in helping us to provide an excellent overall experience for our Members when working with NCGU and for helping us to continually improve that experience.

  • When you visit our Web Site, we use cookies (see below for more information about cookies) to collect web site usage information such as the type and version of browser and operating system you use. Cookies are not used to store personal details such as your name and address.
  • When you send request for information from our Web Site we keep the details you send us and preferences such as your desire to receive various communications from us.
  • When requesting for information, we will request all the personal details required to process the request including personal contact information.

What Is Personal Data used for?

We use Personal Data in three main ways:

  • Assuming you have consented to receiving communications to notify you of new services, special offers, updated information and news.
  • To enhance our information processing system with tools such membership confirmation emails, forms dispatch notification and to make contact in the case of any difficulty.
  • To generally help us improve the NCGU experience for you and others.

Do we share Personal Data?

We will not share your Personal Data with third parties without having obtained your permission. We will only disclose your personal information, without your permission or notice, if required to do so by law or in the good faith believe that such action is necessary to:

  • In dispatching your requests through the post;
  • Conform to the edicts of the law or comply with legal process served on us.
  • Protect and defend our lawful rights and property.
  • Act in urgent circumstances to protect the personal safety of our Members and the public.

How can you gain access to Personal Data?

You can request and obtain details of the Personal Data we may hold about you by writing to:

Data Protection Manager NCGU info@ghanaunion.org

Please quote your name and address together with date your last request was made. We would be grateful if you could also provide brief details of the information required as this will help us to accurately respond to your request.

For the protection of all our Members, we will take all reasonable steps to confirm your identity before providing you with details of any Personal Data we may hold about you and we will aim to respond to such requests within 20 working days.

How secure is your Personal Data?

We recognise that people are increasingly concerned about the protection of Personal Data from misuse and abuse, and about privacy in general. We constantly review and enhance our technical, physical and managerial procedures in connection with the collection, storage and disclosure of Personal Data in order to protect it from unauthorised access, accidental loss and/or destruction.

We will use industry standard 128 bit secure sockets layer (SSL) technology to encrypt sensitive information other financial information whenever we start online payment system.

It is important for you to remember to protect yourself against unauthorised access by guarding your password. For example, if you use a shared PC, make sure you logout or close your browser whenever you leave the PC.

Do we transfer Personal Data overseas?

The Internet is a global environment. Using the Internet to collect and process Personal Data involves the transmission of data on an international basis. By browsing our Web Site and communicating with us you acknowledge and agree that your Personal Data may be transferred overseas but only to the minimum extent necessary and only in accordance with the other terms of this privacy policy.

Do we monitor and/or record communications?

Monitoring or recording of your calls, emails, and other communications may take place in accordance with UK law, and in particular for business purposes, such as for quality control and training, and in order to prevent or detect crime. Please visit the following websites for further information:

Cookies

What is a Cookie?

A cookie is a small text file that is placed on to your computer via your web browser when you visit a website. Cookies are used to save certain information, such as storing the contents of your shopping basket or noting the last time you visited a website.

Cookies are only used to store data. They are not used to do anything harmful like start a process or infect your computer.

What cookies do we use?

There are number of cookies that are stored as soon as you visit our website. Most are from other third-party websites such as Facebook should we start using them.

Third-party cookies

There are a few third-party websites who also use cookies on our behalf. Google Analytics saves anonymous statistical data that we use to improve your experience on our site. We do not directly control these cookies. You can check the third-party websites for more information on these.

Targeting Cookies

Cookies may be used to record when you have visited certain specific areas of our website when partnership is established with Google. When you do, a cookie is recorded so that our advertising partner, Google, can then display highly relevant adverts to you when you visit other selected websites. You can find out more about these adverts, and how to disable them by visiting the following website:

Removing Cookies

Cookies don’t stay around forever and your web browser will eventually delete them. When a website stores a cookie, it states how long the cookie should stay on the computer for – this can be for the current visit only or for a period of time, for example one year. Usually Session Identifiers only stays on your computer while you are on our website. It is automatically removed when you leave the website.

You can choose to delete our, or any website’s, cookies from your web browser at anytime (for help on how to do this, go to http://www.aboutcookies.org). You can also set your web browser to not accept any cookies if you wish. You will still be able to view web sites.

Questions

If you have any questions about our Privacy and Cookies Policy, please get in touch.

Last Updated: 10th October 2015

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